Tag Archives: museum documentation

Send me your loan forms!

We’re coming up to the autumn conference season, and once again I’ll be going to the annual conference of CIDOC, the international committee for documentation that forms part of ICOM, the International Council of Museums – this year it’s in Heraklion, in Crete. Before the conference proper, I’ll be running a workshop on Sunday 30 September, along with colleagues from CIDOC’s Documentation Standards Working Group, for developers of digital collections management systems, focussed on the development of ‘EODEM’, an Exhibition Object Digital Exchange Mechanism.

We plan to kick off the development of a mechanism that lets users of different collections management systems share as easily as possible the information about their objects, and those objects’ requirements, that is needed when objects are lent from one institution to another. The lender should be able to just press a button to share the data, and the borrower just press another to import it into their system. This would eliminate a huge amount of the retyping that goes on when different museums exchange information about objects that they are lending and borrowing.

First, though, we need to identify the information that museums need to share. We’ll base the core information that identifies and describes the objects themselves on an existing standard, Object ID; but we need to know what information museums needs to share about borrowed objects’ requirements.

And here’s where I hope you can help us: the easiest way to do this will be for us to look at the information different museums request when they borrow objects. This is often requested using a ‘loan object information request form’, which the lending museum is asked to fill in for each object, giving its environmental needs, minimum security levels, etc. We’d like you to send us a copy of your museum’s ‘loan object information request form’ (blank, of course: we really don’t need sensitive individual object information, just the empty form so we can understand what you need to know). Drop me a line in the comments box at the foot of this page, and I’ll email you an address you can send the form to.

Once we have the forms, my colleagues and I will collate them all, draw up a list of the different pieces of information museums are asking for, and pass it to the system developers to incorporate into EODEM.

If all goes according to plan, future generations of registrars, exhibition organisers, and documentation staff will be forever in your debt!

The Encyclopaedia of Museum Practice

I’ve just (well, the month before last – but in terms of my writing on this site, that counts as ‘just’) got back from Tbilisi, the capital of Georgia, where I was attending the 2017 annual conference of CIDOC, the international organisation for those working in museum documentation.1 As well as a fascinating range of papers from many countries, visits to Georgian museums (and opportunities to sample Georgian wines), I facilitated a couple of sessions dedicated to the CIDOC Documentation Standards Working Group (DSWG)’s Encyclopaedia of Museum Practice – ably helped by my co-facilitators, Maija Ekosaari and Jan Behrendt, and filling in for the DSWG’s co-chair, Jonathan Whitson Cloud.

Continue reading The Encyclopaedia of Museum Practice

  1. I’ve also written about the 2014 CIDOC conference, in Dresden, and the 2016 conference in Milan. []

Too much information: a CIDOC blog post

I’ve been keeping quiet about what I’ve been doing since starting work as Collection Information Manager at the National Gallery in February last year: much has been routine, and I was still planning the more ambitious part of my work, the Gallery’s Collection Information Project. But the project is now underway, with a project manager and data wrangler both now at work.

However, rather than post something here, I’ve taken the opportunity of an invitation to write a piece for the blog that has just been set up by CIDOC, the international organisation for museum documentation, to describe the problems that we face at the Gallery, and how the Collection Information Project plans to solve them. You can read it here.

One month, five events

July was a busy month – so busy, that I’ve only now finished writing up notes from the five different conferences, workshops and meetings that I attended in just over three weeks. But why spend so much time out of the office? Continue reading One month, five events

Captain Colbeck’s eggs

A couple of years ago, I wrote a piece for this site about a series of objects from Antarctica that had been collected by the Horniman Museum and – in several cases – subsequently disposed of.  I also wrote a longer essay for the Horniman’s website about the objects. In the latter piece, I noted that we had been unable to find some of the better-documented objects: several birds’ eggs donated by a person named in the registers as C. T. Colbeck (see also here). I was, therefore, delighted to receive a tweet a couple of weeks ago from my former colleague Justine Aw, saying that the eggs had been found whilst working through the Horniman’s collections following a collection review. Continue reading Captain Colbeck’s eggs