The content of my slides for a brief presentation given at a workshop for collections management system developers on the use of software tools in documentation, held at the CIDOC 2018 conference, Heraklion, on 29 September 2018.
Comply with standards
- E.g.:
- CCO
- CDWA
- CIDOC-CRM
- Europeana Data Model
- Spectrum
- CHIN
- + national legislation and frameworks
- + controlled vocabularies
- Chenhall
- SHIC
- Getty (AAT, ULAN, TGN, CONA)
- Etc. …
Manage collections
- Procedures – e.g. Spectrum 5:
- Primary procedures
- Object entry
- Acquisition and accessioning
- Location and movement control
- Inventory
- Cataloguing
- Object exit
- Loans in (borrowing objects)
- Loans out (lending objects)
- Documentation planning
- Other procedures
- Condition checking and technical assessment
- Collections care and conservation
- Valuation
- Insurance and indemnity
- Emergency planning for collections
- Damage and loss
- Deaccessioning and disposal
- Rights management
- Reproduction
- Use of collections
- Collection review
- Audit
- Primary procedures
- Recording procedures
- Stage reached
- Authorisation
- Populate reports
- Or: Active workflow management
- Define workflows and business rules in system
- Workflow (data / authorisations required) embedded within system and user interface
Environmental monitoring
- Record environmental data from monitors
- Report on environmental data
- Including visualisations
- Integrate data
- Building plans
- Object data
Catalogue collections
Types of ‘object’
- Physical objects
- Born-digital objects
- Conceptual objects
- Library material
- Archive material
- Audio-visual material
- Digital surrogates
- Intangible cultural heritage
Contextual material
- Agents (people and organisations)
- Cultures
- Places
- Bibliography
- Events
- Sites
- Vessels (boats / ships)
- Historical information generated by collections management activities
- Location histories
- Loan histories
- Use of collections
- Exhibition histories
- Operation histories
- Research histories
- Display histories
- Publication histories (print, online, social media)
- Conservation histories
- Examination histories
Rich object information
- Record attributions and/or authorities for individual assertions
- Record detailed provenances as qualified links to authorities
Manage multimedia assets
- Analogue
- Still photography (negative, positive print, positive transparency)
- Audio
- Video
- 3-dimensional reproductions
- Digital (DAMS)
- Still photography
- Audio
- Video
- 3-dimensional models
- Connect analogue originals to digital surrogates
- Manage derivative generation
- Import / export metadata from / to multimedia files
- Record and manage media licences
- Incoming (acquired by museum)
- Outgoing (issued by museum)
- Circulate loan images (prints, transparencies)
- Manage media sales and downloads
Publish data
- Internal
- Reports
- Data exports (word processor, spreadsheet)
- Website (intranet)
- External
- Website (internet)
- Static collection pages
- Dynamic collection pages
- Additional stories and groups
- Managing web content
- Content management systems
- Blogs
- Data aggregators → system integration …
- Website (internet)
Manage user-generated content
- Feedback
- Crowdsourcing
Integrate with other systems (interoperability)
- Exports
- Data dumps (CSV, XML, JSON)
- APIs
- Standard protocols (Z39.50, OAI-PMH)
- Linked (Open) Data
- Metadata standards (Dublin Core, LIDO, CIDOC-CRM)
- Imports
- Linked data authorities